Permission Numbers

Through SF State Gateway, faculty can assign and email students permission numbers, and review prerequisites for a set of potential students before deciding who to assign permission numbers to.

Open Prerequisite Roster for Permission Numbers

  1. Log in to SF State Gateway:
  2. Under the Faculty/Staff menu, select the Class Services link
  3. Access the Prerequisite Roster by choosing a term then select the Go button
    screenshot showing how to Prerequisite Roster from Class Services Section of the SF State Gateway
  4. Search or navigate to the class for which you want to assess students for Permission Number assignment, then select the Permission Number button under the Action column
    Screenshot showing the Prerequisite Roster application in SF State Gateway

Adding Students to the Worksheet

There are two options to add students to the Permission Number Worksheet:

  • By SF State ID or email
  • Select students from the Waitlist

When you add students to the worksheet, you have the option to assign permission numbers right away or to return to the worksheet later to assign them.

Screenshot showing SF State ID and waitlist options in Prerequisite Roster

screenshot showing students who have been added to the worksheet

By Waitlist

Use the dropdown menu to select individuals, or all students, from the waitlist, then select the Add to List button:

screenshot showing how to enter students via waitlist

By SF State ID or Email

Enter SF State ID or email (you can add more than one student at a time), then select the Add to List button.

screenshot showing how enter students via ID or email

Checking Prerequisites (Optional)

Before assigning permission numbers, you may want to check which students have or have not met specific course or test prerequisites.

By Course

Add a prerequisite course by entering course ID & catalog number and then select the Add course button

screenshot showing how to check prerequisites by course

screenshot showing students listed by course prerequisite

By Test

Add a prerequisite course by entering course ID & catalog number and then select the Add test button

screenshot showing how to check prerequisites by test

screenshot showing students list based on test prerequisite

Multiple Prerequisites

You can also check multiple prerequisites:

screenshot showing students listed based on multiple prerequisites

Assigning and Emailing Permission Numbers

Once you are ready to assign permission number to a student, select the Assign button for that student in the Worksheet:

screenshot showing a list of students in the worksheet ready to be assigned a permission number

An email with the permission number will be sent to the student’s SF State email.

You also have the option of reassigning a different permission number to the same student if the student used the first permission number to successfully enroll and then dropped the class, or if the permission number was used by another student.
screenshot showing the option to reassign a permission number to a student

Additional Information

  • Sample of the email the student receives after being assigned a permission number:
    example of email message sent to student with class permission number details
  • When a permission number is assigned, you will be able to see the name of the person who used it in the Action column:
    screenshot showing the action column and status of the assigned permission number
  • The example below illustrates how it will look if a permission number was used to enroll a student who was not assigned the permission number by the instructor:
    screenshot showing the ability to reassign a new permission number to a student
  • The instructor has the option to assign new permission number to Edmark, if deemed appropriate.
  • The instructor can additionally decide whether or not to “instructor drop” Joey, if deemed appropriate. Instructor drops can only be performed on the Class Roster in the Faculty Center.

Reference Documents