Grades & Exceptions

The Faculty Center allows faculty to access grades, assign grades, and change previously assigned grades. For withdrawals and other grade exception process, instructors must perform that on another site, which is explained in this section.


Enter Grades

  1. Login to the Faculty Center
  2. Select the Faculty Center tab
  3. Open the my schedule sub-tab
  4. Click the Change Term button to view a different term. The My Teaching Schedule section will display all of the instructor's courses
  5. Select the Grade Roster icon (purple and yellow icon next to the class number link)
  6. Optional: To limit your view to only students who have not yet been assigned a grade, check the Display Unassigned Roster Grade Only box in the grade roster
  7. Enter Grades:
    • Single Student:
      1. Locate the student in the grade roster. For classes with more than 80 students, use the forward and back buttons to switch between pages
      2. Use the Roster Grade drop-down box to select the student's grade
    • Multiple Students:
      1. Select the students to receive a particular grade using the check boxes in the unlabeled roster column. For classes with more than 80 students, use the forward and back buttons to switch between pages
      2. Use the add this grade to selected students drop-down box to select a grade
      3. Click the <- add this grade to selected students button
  8. Assign grades by clicking Save
  9. To submit completed grades to the Registrar's Office, change the Approved Status option in the drop-down box to Approved and click Save
  10. On the confirmation screen, Click OK


Incomplete Grades

  1. Login to the Faculty Center
  2. Select the Faculty Center tab
  3. Open the my schedule sub-tab
  4. Click the Change Term button to view a different term. The My Teaching Schedule section will display all of the instructor's courses
  5. Select the Grade Roster icon (purple and yellow icon next to the class number link) for the correct class
  6. Optional: To limit your view to only students who have not yet been assigned a grade, check the Display Unassigned Roster Grade Only box in the grade roster
  7. Locate the student in the grade roster, for classes with more than 80 students
  8. Use the forward and back buttons to switch between pages
  9. Use the Roster Grade drop-down box to select the I (incomplete) grade
  10. Select Save
    Note: If warned that grading is not complete, click OK
  11. An Add link will have been added to the student's row in the grade roster. Click the Add link
  12. Enter the Deadline for Completion date
  13. Enter a description of the work required to clear the incomplete grade in the Description field
  14. Click OK. The Incomplete Contract Status will change from Add to Update
  15. The student must agree to the terms of the contract via his or her Student Center; this will change the status to View
  16. When the student has completed the work, submit the new grade via SF State Gateway > Class Services.
  17. Instructions on how to submit a change of grade from a previous term can be located here

 


Online Withdrawal – Faculty Center Worklist

After the drop deadline, students will be able to submit an electronic withdrawal request via the Student Center in CS.  Undergraduates will not be able to submit a request if it would exceed the repeat limits found in the campus policy.  If the request is for one of your assigned classes, you will receive an email alerting you that the request is ready for your review.

  1. Log into your Faculty Center
  2. Click on the Online Withdrawal tab

  1. All online withdrawal requests that are available for review will appear in a Worklist.

  1. Click on the link to view each request.
    • The withdrawal summary lets you see how many withdrawal units the student has already been approved for in the past.
  2. Review the online withdrawal request submitted by the student.  We encourage you to contact the student if you feel it would be in their best interest to continue in your class prior to making a decision.
  3. This step is Optional for Approvals but Mandatory for Denials. Add comments by clicking on the "Add Comment" button.  Students will be able to see comments left when they check the status of their request in their Student Center.
  4. Approve or Deny the request by clicking on the corresponding button.
    • If you approve the request, it will be forwarded to the next step of the approval process – Department Chair.
    • If you deny the request, the approval process ends, and the student is notified that their online withdrawal request was denied.
  5. Click on the "Return to Worklist" button, and repeat steps 3-6, for remaining withdrawal requests. Or, click on the "Return to My Schedule" to return to the main Faculty Center page.

For a detailed walk through, please view our How-To Guide.


Enter Community Service Learning (CSL) Hours

  1. Login to the SF State Gateway with your SF State ID and password
  2. Select Class Services
  3. Click on the Access Faculty Center button
  4. Within your Faculty Center, select the Enter Service Learning (SL) Hours tab.
  5. When directed to the Enter Service Learning Hours tab, your course sections that are “attributed” as SL will populate.
    1. To view additional SL courses, select the arrows
    2. The roster of your enrolled students in your SL course section will appear, which you can then enter the number of completed SL hours in the SL Hours column.
  6. Once hours are entered into SL Hours column, scroll down to bottom of page, and click on the Save button and your students’ SL hours will be recorded.
  7. For more information, please visit SF State Institute for Civic & Community Engagement

Enter CTC key Assessment Scores

1.  Login to the SF State Gateway with your SF State ID and password.
2.  Select Class Services
3.  Click on the Access Faculty Center button.
4.  Click on "Change Term" to choose the current term.
5.  Select "CTC Signature Assignment Scores" from upper-right tab.
6.  Enter your Signature Assignment Scores for your 1st class.  If a student does not have a signature assignment score for this class, leave blank.
7.  If you teach more than one class with Signature Assignment scores, click the arrow to go to your 2nd class.
8.  When you are done entering your Signature Assignment scores, click "Submit CTC Signature Assignment Scores" to save and submit.


Change Grades Issued in Previous Term

  1. Login to the SF State Gateway
  2. Select Class Services
  3. Select Grade Exception Processing
  4. Select the Grade Change Previous Term button in the left navigation
  5. Select the term from the Change Term drop-down box and click Change Term
  6. Select the correct class from the Course List and click Select Class
  7. When the roster opens, locate the correct student record and click Change Grade
    Note: If the link is not available and the field reads Cannot Change Online, contact your college/department
  8. Verify the correct student was selected
  9. Select the correct grade in the Grade To drop-down box
  10. Enter details in the Instructor Justification field
  11. Click Submit Grade Change

The grade change will be submitted to the department chair. When the chair approves the change, the instructor and student will receive notice via email.