Grades & Exceptions

The Faculty Center allows faculty to access grades, assign grades, and change previously assigned grades. For withdrawals and other grade exception process, instructors must perform that on another site, which is explained in this section.

 

 


Enter Grades

  1. Login to the Faculty Center
  2. Select the Faculty Center tab
  3. Open the my schedule sub-tab
  4. Click the Change Term button to view a different term. The My Teaching Schedule section will display all of the instructor's courses
  5. Select the Grade Roster icon (purple and yellow icon next to the class number link)
  6. Optional: To limit your view to only students who have not yet been assigned a grade, check the Display Unassigned Roster Grade Only box in the grade roster
  7. Enter Grades:
    • Single Student:
      1. Locate the student in the grade roster. For classes with more than 80 students, use the forward and back buttons to switch between pages
      2. Use the Roster Grade drop-down box to select the student's grade
    • Multiple Students:
      1. Select the students to receive a particular grade using the check boxes in the unlabeled roster column. For classes with more than 80 students, use the forward and back buttons to switch between pages
      2. Use the add this grade to selected students drop-down box to select a grade
      3. Click the <- add this grade to selected students button
  8. Assign grades by clicking Save
  9. To submit completed grades to the Registrar's Office, change the Approved Status option in the drop-down box to Approved and click Save
  10. On the confirmation screen, Click OK

 


Incomplete Grades

  1. Login to the Faculty Center
  2. Select the Faculty Center tab
  3. Open the my schedule sub-tab
  4. Click the Change Term button to view a different term. The My Teaching Schedule section will display all of the instructor's courses
  5. Select the Grade Roster icon (purple and yellow icon next to the class number link) for the correct class
  6. Optional: To limit your view to only students who have not yet been assigned a grade, check the Display Unassigned Roster Grade Only box in the grade roster
  7. Locate the student in the grade roster, for classes with more than 80 students
  8. Use the forward and back buttons to switch between pages
  9. Use the Roster Grade drop-down box to select the I (incomplete) grade
  10. Select Save
    Note: If warned that grading is not complete, click OK
  11. An Add link will have been added to the student's row in the grade roster. Click the Add link
  12. Enter the Deadline for Completion date
  13. Enter a description of the work required to clear the incomplete grade in the Description field
  14. Click OK. The Incomplete Contract Status will change from Add to Update
  15. The student must agree to the terms of the contract via his or her Student Center; this will change the status to View
  16. When the student has completed the work, click the View status link
  17. Check the Completed check box and enter the date the work was submitted
  18. Click OK

 


Request Course Withdrawals (Faculty)

The Faculty Center grade roster does not support SF State’s grade exception process, including entering W (withdrawal) grades and facilitating department chair and dean reviews and approvals. A web application to support this process is available, with functions very similar to the previous Web Grades (grading exceptions functions only) application used prior to Fall 2014.

  1. Login to the SF State Gateway
  2. Select Class Services
  3. Click Request Withdrawals
  4. Select the semester, year, and class type (Regular University, Extended Learning)
  5. Select the correct class from the Course List
  6. Click Select Class
  7. Locate the student in the roster
  8. Use the Grade drop-down box to select the W grade
  9. Click Submit exceptions
    Note: Exceptions must be submitted before the grading deadline of the current term.

(For withdrawal approval, see Administrative Actions)

 


Enter Community Service Learning (CSL) Hours

  1. Login to the SF State Gateway
  2. Select Class Services
  3. Select Grade Exception Processing
  4. Select the Community Services Learning (CSL) button in the left navigation
  5. Select the term from the Change Term drop-down box and click Change Term
  6. Select the correct class from the Course List and click Select Class
  7. When the roster opens, enter the CSL hours for each student in the CSL Hours column
  8. Click Submit CLS Hours

 


Enter CTC key Assessment Scores

  1. Login to the SF State Gateway
  2. Select Class Services
  3. Select Grade Exception Processing
  4. Select the Commission on Teacher Credentialing (CTC) Key Assessment Scores button in the left navigation
  5. Select the term from the Change Term drop-down box and click Change Term
  6. Select the correct class from the Course List and click Select Class
  7. When the roster opens, enter the CTC Key Assessment for each student in the CTC Key Assessment Score column
  8. Click Submit CTC Key Assessment Scores

 


Change Grades Issued in Previous Term

  1. Login to the SF State Gateway
  2. Select Class Services
  3. Select Grade Exception Processing
  4. Select the Grade Change Previous Term button in the left navigation
  5. Select the term from the Change Term drop-down box and click Change Term
  6. Select the correct class from the Course List and click Select Class
  7. When the roster opens, locate the correct student record and click Change Grade
    Note: If the link is not available and the field reads Cannot Change Online, contact your college/department
  8. Verify the correct student was selected
  9. Select the correct grade in the Grade To drop-down box
  10. Enter details in the Instructor Justification field
  11. Click Submit Grade Change

The grade change will be submitted to the department chair. When the chair approves the change, the instructor and student will receive notice via email.